Your Expertise + Our Support

2019 - 2020 School Year Impact

Average Grant

$0

Grants

0

Schools

0

Total Awarded

$0

Learn How to Apply

Teacher Grant Guidelines

  • Any full-time, certified teacher or administrator is eligible to submit an application for an INDIVIDUAL teacher grant requesting funding up to $1000 per proposal. One grant proposal per teacher may be submitted. INDIVIDUAL teacher grants may request partial or full project funding.
  • OR a TEAM of full-time, certified teachers may request up to $5000 per grant proposal within a single grant season. A TEAM of teachers (full-time, certified) is defined by the individual school. It may consist of a grade level team, a cross-curricular team, a subject-specific team, a school-wide team, etc. Teachers submitting a TEAM proposal are NOT eligible to submit an INDIVIDUAL proposal.
  • A TEAM Project Coordinator must be designated who will be the contact for BCPEF. The Coordinator must ensure the TEAM follows BCPEF’s guidelines for TEAM grant awards including proposed activity, donor response, and filing reports and reimbursement requests. TEAM grants may request partial or full project funding.
  • Projects must directly benefit students academically.
  • The following will not be funded:
    • Capital improvements
    • Travel
    • Classroom furnishings unless an integral part of project
    • Salaries nor salary supplements
    • Playground equipment
    • Field Trips
    • Athletic programs
    • Postage/Shipping
  • It is highly recommended that all teachers (first time submitters and those who have submitted past grants) attend the Teacher Grant Workshop (August 22, 2020, at the Cleveland Bradley County Public Library Community Room,  795 Church St NE, Cleveland, TN 37311 ) for the latest information on changes to the process and tips for writing successful grant proposals.
  • All teacher grant (INDIVIDUAL or TEAM) applications submitted by the deadline will be evaluated by a team of independent evaluators. The Educational Family Committee members form the nucleus of the evaluation team and the Grants Committee will make final award determinations. All applicants will be notified by e-mail when their application is received by the Foundation office.
  • All submissions must use the online process. Hard copies will not be accepted.
  • Complete the online COVERSHEET. When completed, the Coversheet will contain all necessary identifying information. It is critical that you use the same title on your cover sheet and application. Evaluation and scoring will be performed with the Coversheet removed to ensure a non-prejudicial process.
  • NOTE: DO NOT INCLUDE WITHIN THE GRANT PROPOSAL OR ATTACHMENTS YOUR NAME OR OTHER INFORMATION THAT COULD IDENTIFY YOU, THE SCHOOL, CLASSROOM OR SCHOOL SYSTEM. THE GRANT WILL BE DISQUALIFIED.
  • Complete the online APPLICATION starting with the grant title. Complete each section, paying attention to and effectively explaining each bulleted point. It is recommended that you compose, copy and paste your work however, you are free to compose in the text box. There is no word count or character restrictions. You may save your work and return to it at a later time. When complete use the submit button. Once submitted, you will not be allowed to make changes to your grant proposal.
  • Principal approval is required. Your submission is not complete until he/she sends BCPEF a confirmation email stating the grant title and your name. An easy way to do this is to send your principal an email requesting approval of your grant, stating the grant title. The principal forwards that email to grants@bcpef.org stating his/her approval. Of course, the principal can simply send an original email with the validating information to grants@bcpef.org.
  • All applicants will be notified of award or non-award. Upon official notification of award, recipients may purchase only materials specified in the grant. The BCPEF Executive Director must approve any changes in use of grant funds. Grant funds may not be over-spent. Funds not spent will revert to BCPEF. Grant projects must be completed, and final expenditures made by April 15.
  • When making purchases, use school purchase orders. After materials have been received, complete the Reimbursement Request by May 1 (use the online form or download and print ) and attach all invoice copies. Submit to school bookkeeper who will submit to BCPEF in order for the school to receive reimbursement.
  • Grant recipients will be notified identifying the specific donor who has funded the grant. The recipient must write a letter thanking the donor(s) for supporting the project through BCPEF, enclosing photos or class art work or other materials as appropriate. Send a copy to BCPEF.
  • At the conclusion of the project or by May 15, the recipient must submit a Project Evaluation Report to the Foundation office by e-mail/pdf attachment. The report must include at a minimum:
    • Results including Student Impact (incl. # of students)
    • Itemized financial report
    • Photos as appropriate which can be used for Foundation publicity
    • Copies of communication with donor(s)
  • Project evaluation reports are due no later than May 15.
  • Teacher Grant Workshop: August 31, 2020 - Register
  • Grant application deadline: September 25, 2020, 5:00 p.m.
  • Award notification: October 26, 2020
  • Thank you letters to donor(s) asap upon assignment (usually January) projects completed and purchases made: April 15, 2021
  • Reimbursement requests: May 1, 2021
  • Project evaluation report due: May 15, 2021

FAQs

Any full-time, certified teacher or administrator is eligible to submit an application for an INDIVIDUAL teacher grant requesting funding up to $1000 per proposal. One grant proposal per teacher may be submitted. INDIVIDUAL teacher grants may request partial or full project funding.

OR a TEAM of full-time, certified teachers may request up to $5000 per grant proposal within a single grant season. A TEAM of teachers is defined by the individual school. It may consist of a grade level team, a cross-curricular team, a subject-specific team, a school-wide team, etc. Teachers submitting a TEAM proposal are NOT eligible to submit an INDIVIDUAL proposal.

Approximately 2 weeks after the start of a new school year, BCPEF hosts a teacher grant writing workshop conducted by teacher representatives of the Education Family Committee who are experienced in successful grant writing.  The workshop covers a brief introduction to BCPEF Teacher grant process, step-by-step instructions for developing a concise, persuasive grant proposal, directions for submission and website information, consultation to address your individual questions and needs and discussion time for project ideas and current proposals. Year after year, data shows that the participants who attend the workshop and submit proposals, score higher and receive more grant awards than teachers who do not attend. For example, in the 2019-2020 workshop 12 attendees submitted proposals with 9 or 75% of them being awarded.

  • Capital improvements
  • Travel
  • Classroom furnishings unless an integral part of projects
  • Salaries nor salary supplements
  • Playground equipment
  • Field Trips
  • Athletic programs
  • Postage/Shipping

You should share your proposal with your principal so that its expenditures and strategic impact on student performance/curriculum is transparent and in line with system/school objectives.  Your principal must email BCPEF with necessary approval.

BCPEF strives to maintain the integrity of the teacher grant process through a fair and non-biased evaluation of each proposal. It is imperative that teachers submitting proposals remain anonymous for the assurance that all proposals are treated fairly and equitably.  The evaluation process begins with the Education Family Committee, a committee composed of teacher representatives from each school in Bradley County and Cleveland City Schools.  Depending on the number of submissions, the Education Family Committee members are assigned 4 – 5 proposals to evaluate using the online rubric.  Each grant proposal is scored by 3 separate evaluators and the three scores are averaged. A cut-off score determines which proposal moves to the next level. Therefore, we ask that schools, teachers, and systems are left anonymous to maintain the integrity of the Teacher Grant Program.

Recipients of grant awards may begin spending funds immediately.  Provide the school bookkeeper with necessary documentation for purchases and receipt of purchases. A Reimbursement for Funds form is on our website for the school bookkeeper to submit to BCPEF by May 1.

Should you have any questions please contact BCPEF’s grants manager, grants@bcpef.org, or call our office at 423-476-0034.

Being awarded a teacher grant in previous years is neither an advantage nor disadvantage to the applicant. Historically, BCPEF has funded projects that build on prior investments; however, this is not guaranteed.

Yes, it’s important to have others read and edit your proposal before submission. The following are people who BCPEF suggests read your proposal before submission:

Education Family Committee member- The Education Family Committee Representative from your school, or one you may know outside of your school, is an excellent person to read your proposal. The Education Family Committee Representative are the ones scoring and reading teacher grants, so they can give you guidance on whether your proposal follows the rubric and on how to improve your proposal to achieve a higher score.

Non-educator- There are many words and abbreviations specific to the education field. Therefore, having someone who is not an educator read your proposal will show you how easily it can be understood (or) to avoid jargon. If your proposal is well written and clearly defined, a non-educator should be free of confusion when reading it, meaning the evaluators will also understand your proposal.

Your Principal- What’s written in your proposal will be taking place at your school. Therefore, you should give your principal ample time to read your proposal to make sure he/she is comfortable with what you are proposing to do in your classroom or throughout the school. Additionally, your principal will be another important editor, who can make sure you mention all the proper proposal pieces specific to your school and system.

If your proposal is not awarded, you may request feedback from BCPEF. Feedback is given only upon request, not automatically sent to non-awardees. Feedback given will be the comments from the evaluators who scored your rubric, but no evaluator scores will be sent out.

  • STEP 1

    Review the Grant Guidelines

  • STEP 2

    Review the Scoring Rubric

  • STEP 3

    Teacher Grant Writing Workshop

    August 31, 2020 - Register Today

  • STEP 4

    Complete Cover Letter Online

    Start Cover Sheet

    Deadline: September 25, 2020

  • STEP 5

    Complete Grant Application Online

    Start Grant Application

    Upon completion of the Cover Sheet, you will be automatically redirected to the Grant Application.

    Deadline: September 25, 2020

  • STEP 6

    Request Principal Approval

    See FAQ #4 Above
    Deadline: September 25, 2020

still have questions? Contact grants@bcpef.org